Executive Assistant

Cluj-Napoca

We are looking for a highly motivated, proactive and organized executive assistant to provide top-level assistance for a high-level executive. The person will partner with our CEO in order to support his leadership, will be an efficiency creator and a facilitator in maximizing productivity.

As an executive assistant, you will have the opportunity to have a behind-the-scenes look of the business with the mission to keep everything working smoothly by managing processes methodically and strategically. You will have the chance to develop your professional and personal skills in a continuously growing company with a nice and pleasant environment.

Your role:

  • Act as a first point of contact
  • Manage the CEO’S calendar and follow up with the tasks to be done
  • Plans/organizes and implements events such as meetings, business luncheons, client dinners
  • Interacts and establishes networking relationships with high-level executives
  • Draft and edit correspondence, communications, presentations and other documents on behalf of the CEO
  • Attend meetings and send follow ups, to-dos, key dates and recaps
  • Handles confidential information
  • Draft and edit correspondence, communications, presentations and other documents on behalf of the CEO
  • Prepares information and research per our executives’ needs
  • Determine methods and procedures for new assignments and may also need to provide guidance

Match your skills:

Must have:

  • Decision making in a fast paced environment
  • Autonomous
  • Proactive and positive attitude
  • Interpersonal communication skills
  • Strong organizational skills
  • Attention to detail
  • Problem solving capabilities
  • Ability to handle multiple tasks and changing priorities while maintaining high degree of accuracy
  • Fluent written and verbal both German and English
  • Advanced Microsoft Office skills
  • Minimum 2 years experience in a administrative role

Long-Term Development

Your growth is encouraged and sustained, to have a lifelong impact on your career.

  • Technical workshops, trainings, certifications
  • Performance bonuses may be granted for projects and specialized trainings
  • English and German in-house classes
  • Dedicated time for study and research
  • Internal library and e-learning platforms access

 

Innovation & Challenges

We ensure an environment where you are free to be creative and innovative, where you are encouraged and guided to achieve your professional goals.

  • Leadership, project management and consultancy learning programs
  • Hackathons and ideas incubator
  • Cell-based organisation & agile work environment

 

Equilibrium – Wellbeing Program

Building a career and enjoying a thriving personal time can be challenging. That’s why we are committed to empowering you with the necessary tools, resources and strategies, you need to drive your lifestyle choices to a happy and a healthy path.

  • Work-Life Balance: flexible schedule, home office, vacation package – extra day each year
  • Physical Wellbeing: fitness instructor, sports & swimming classes, nutrition counseling, private medical insurance
  • Social Wellbeing: hobby clubs to support your passions, team building activities, weekly and annual social events, GoPro communication trainings, acts of kindness
  • Emotional Wellbeing: In-house coach (psychologist), focus and mindfulness apps, soft skills workshops, CPI personality assessments

 

Interested in a career at Accesa?
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